Two-factor authentication
- Nicholas Drumm (Deactivated)
- Stephen Podlogar
This article explains two-factor authentication (also known as 2FA, or multi-factor authentication or MFA), and how it is used in HSE Schools.
What is it?
Two-factor authentication is a means of verifying account login attempts. While it is always advisable to have a strong password, having a second requirement for logging into an account is safer and more secure.
The second part of two-factor authentication can take many forms, but in HSE Schools the two predominant forms are:
Authenticator apps on mobile devices
Text (or SMS)-based codes
Why does this matter?
HSE Schools requires two-factor authentication to be used whenever accessing an account while NOT in an HSE school building and connected to our internet. You will NOT need to use two-factor authentication while connected to internet in an HSE building.
Note that the actual connection to HSE internet is what determines whether or not a code is required. A cell phone used within an HSE building will still require a code, for example, as long as it is still only connected via a cellular network.
How do I set it up?
You will be prompted to set up two-factor authentication the first time you attempt to log in to your HSE account outside of our network. The default method is the Microsoft Authenticator app, but you will have the option to setup text-based codes.
For authenticator app verification, you will download the app of your choosing (Microsoft typically refers to their own app for such purposes). Then, follow the prompts to either scan a QR code or enter a test numeric code that the app generates. For more information on using Microsoft’s Authenticator app, please click here.
To set up text (or SMS-based) code verification, select I want to setup a different method. Then, enter your phone number and you will receive a test code to verify your phone number.
How does it work?
The following steps apply AFTER initial setup of a method to receive codes.
After logging into an HSE account successfully using only your password initially, you will be asked to verify your account with a numeric code.
Consult your mobile device to retrieve the code, and enter it when requested.